QR code attendance, built for clubs & campus orgs.
Attendance-HQ replaces paper sign-in sheets and clunky Google Forms with one QR code, an early head count before the meeting, a real-time roster during it, and a semester report your advisor or national office will actually accept.
- No student app install
- Pre-event head count & RSVP
- Semester reports & CSV export
- FERPA-aware, officer-friendly
Live event
OpenWeekly Chapter Meeting
Alpha Kappa Society · Tonight · 7:00 PM
Scan to check in
attendance-hq.com/e/aks
52
Head count
47
Showed up
90%
Show rate
In one sentence
Attendance-HQ is a free QR code attendance app that lets any club, chapter, department, church, or community group collect an early head count before a meeting, take attendance in seconds with one scannable code, and export a semester-long attendance report to Excel or Google Sheets in a single tap.
How it works
Take attendance in 60 seconds.
Promote with a head count
Turn on pre-event check-in and post the promo QR. Watch how many plan to come, days ahead.
Create the event
Pick a club, name the meeting, set a check-in window. Reuse a saved template for recurring gatherings.
Share the QR
Project it, post it in your GroupMe, or print it. One code per event — regenerate it any time to kill leaks.
Watch the roster fill
Members scan and check in from their own phones. Close the window and export the CSV when you're done.
New & notable
The parts hosts tell us they can't live without.
Pre-event head count
A promo QR that collects RSVPs for as long as you want — then shows who actually showed up.
Learn moreSemester reports
Student × meeting attendance matrix for any date range, exported as a clean CSV.
Learn moreOfficers & ownership
Invite co-officers, transfer the club at exec turnover, keep the roster scoped.
Learn moreCampus domain gate
Only your school's email domains can check in — no fake or ineligible sign-ins.
Learn moreQR leak controls
Regenerate an event's QR token instantly when a screenshot escapes the room.
Learn moreOffline-tolerant check-in
Drafts survive dead venue Wi-Fi and submit the moment the phone reconnects.
Learn moreTemplates & duplicate
Save any event as a template, then duplicate next week's meeting with the window shifted.
Learn moreRetention & audit log
Rolling 730-day retention, owner-run purge, and a trail for every roster change.
Learn moreBuilt for every kind of org
One app. Every meeting on campus and off.
College clubs
Weekly meetings, SGA reporting, semester attendance without the spreadsheet.
Learn moreGreek life
Chapter meetings, philanthropy hours, mandatory events, national submissions.
Learn moreCampus departments
Orientation, advising sessions, career fair booths, training sessions.
Learn moreChurches & orgs
Small groups, services, youth events, nonprofits, K-12 clubs, gyms.
Learn moreEvent promoters
Free RSVP head counts before the doors open, plus show-rate you can measure.
Learn moreAdvisors & staff
Date-ranged attendance matrices and CSV exports for funding and compliance.
Learn moreExec boards
Shared officer access, ownership transfer, roster privacy, audit trails.
Learn moreSwitching from Forms
A side-by-side comparison and a step-by-step migration off Google Forms.
Learn moreAttendance methods compared
How QR check-in stacks up.
| Method | Speed for 40 people | Report-ready | Blocks remote sign-ins | Cost |
|---|---|---|---|---|
| Paper sign-in sheet | 5–10 min, one pen | Manual typing | Anyone can sign a name | Free (plus lost sheets) |
| Google Form | 2–4 min | Raw responses tab | Link works anywhere | Free |
| Shared spreadsheet | Officer types it later | Hand-maintained | No control | Free |
| ID card readers | Fast, one line | Vendor export | Physical scan | Hardware + license |
| Attendance-HQ QR check-in | Under 60 sec, parallel | Semester matrix + CSV | Windows, domains, token rotation | Free to start |
Why switch
Attendance-HQ vs Google Forms & paper sign-in.
Google Forms wasn't built for attendance. Paper sign-in sheets get lost. See a side-by-side comparison and a step-by-step migration guide.
Everything a host needs
Serious tooling. Zero learning curve.
One-tap QR check-in
Members scan and confirm. No accounts, no downloads.
Early head count
A promo link that collects RSVPs weeks before the meeting.
Instant CSV export
Per-event and semester-wide reports open cleanly in Excel and Sheets.
Officers & owners
Assign co-hosts, transfer ownership, protect the roster.
Offline resilience
Drafts persist through dead Wi-Fi. Members finish check-in when reconnected.
Live ops view
Watch attendance climb in real time. Close windows early with one tap.
Templates
Save any event as a template. Duplicate next week's meeting in one click.
Mobile-first PWA
Feels like a native app. Add to home screen. No App Store required.
Frequently asked questions
What is Attendance-HQ?
Attendance-HQ is a mobile-first QR code attendance app for college clubs, Greek chapters, campus departments, churches, and community organizations. Hosts create an event, share a single QR code, and students or members check themselves in from any phone — no app install required.
How does QR code attendance work?
Every event gets a unique QR code and short link. Members scan the code with their phone camera, confirm their name, and are marked present in real time. Hosts watch the roster fill live and export a CSV when the meeting ends.
Is Attendance-HQ free?
Yes. Hosts can create an account, launch a club, and run unlimited events for free. Attendance-HQ is built to replace paper sign-in sheets and Google Forms without adding a per-student cost.
Do students need to download an app?
No. Check-in runs in the browser on iPhone, Android, or any device with a camera. The check-in page is a fast, offline-tolerant progressive web app — no App Store or Play Store install needed.
Can I get a head count before the event?
Yes. Turn on pre-event check-in and share a separate promo QR code or link for as long as you want. Members tap to say they're coming, you watch the early head count grow, and on event day you see exactly who followed through. Pre-check-ins never mix into official attendance.
How do I make a semester attendance report?
Open the club, pick any date range, and Attendance-HQ builds a student × meeting attendance matrix from real timestamped check-ins. One tap exports it as a CSV for SGA, an advisor, or a national office.
Can several officers manage the same club?
Yes. The owner invites co-officers by the email they already sign in with. Officers run events and export reports; only the owner can delete the club or transfer ownership — which takes one tap at exec turnover.
Can I stop people from checking in remotely?
Yes. Check-in windows can be opened and closed on your schedule, campus email domains can be enforced, and the event's QR token can be regenerated instantly if a screenshot leaks into a group chat.
Is Attendance-HQ FERPA-friendly?
Yes. Attendance-HQ is designed with FERPA in mind: student data is stored securely, minimum-necessary fields are collected, roster access is scoped to club officers, and attendance records are retained on a 730-day rolling window with an owner-run purge tool.
Can I export attendance to Excel or Google Sheets?
Every event and every semester report exports to CSV in one tap. Files open cleanly in Excel, Numbers, and Google Sheets so you can share them with an advisor, SGA, or national office.
Does it work for fraternities and sororities?
Yes — Greek chapters use Attendance-HQ for weekly chapter meetings, mandatory events, philanthropy hours, and risk-management documentation. Semester reports make national submissions painless.
Can churches and non-profits use it too?
Yes. Any organization that needs to know who showed up — churches, small groups, nonprofits, gyms, K-12 clubs — can use Attendance-HQ for recurring gatherings and one-off events.
Take attendance in seconds. Free forever for your first club.
Create your account, spin up a club, and run your next meeting today.