Weekly GBM
One template, duplicate next week, done. 40 members in under a minute.
The club attendance tracker SGA will actually accept.
Weekly GBMs, exec meetings, service events. One QR, one roster, one CSV. Stop chasing officers for a sign-in sheet after the fact.
The short answer
Attendance-HQ is a free QR code attendance tracker for college clubs and student organizations. Members check themselves in from their phones, officers see a live roster, and a semester-long attendance report can be exported for SGA in one tap.
How it works
Three steps, every meeting.
1
Add your club
Create the club, invite co-officers by email, tie it to your university.
2
Run every meeting
Use the pre-seeded weekly-meeting template. QR opens 10 min before, closes on time.
3
Report to SGA
Download the semester attendance matrix as CSV. Send it. Done.
What you get
Tuned for this exact job.
Frictionless QR
One scan, no student app. Works on iPhone, Android, laptop.
Officers & owners
Invite officers, transfer ownership, protect the roster.
Templates
Pre-seeded weekly meeting template. Save any event as a template.
Semester report
Student × meeting matrix for any date range, CSV export.
Campus domain gate
Only your school's email domain can check in.
Offline-tolerant
Drafts survive weak dorm Wi-Fi and finish when back online.
FERPA-aware
Minimum-necessary data, 730-day retention, scoped access.
Live ops
Watch the roster climb in real time from the host phone.
Real scenarios
Built for the way you actually work.
Org-of-the-year application
Semester matrix proves engagement without a spreadsheet spelunk.
Service or philanthropy hours
Log per-event attendance and export exactly what national or SGA needs.
Frequently asked questions
What is the best attendance tracker for college clubs?
The best club attendance tracker is one members actually use. Attendance-HQ is built for student orgs: it takes attendance with a single QR, produces the semester report SGA usually wants, and doesn't cost the club money.
How do college clubs usually take attendance today?
Most clubs still use a paper sign-in sheet, a Google Form, or a spreadsheet an officer maintains after the fact. All three lose data and are hard to submit to SGA. A QR-based attendance tracker fixes all three problems in one.
Can I export a semester report for SGA?
Yes. The semester report gives you a student × meeting matrix for any date range and downloads as a CSV. Perfect for SGA funding requests, advisor check-ins, or org-of-the-year applications.
Can co-officers manage the club with me?
Yes. Owners invite officers by their existing host email. Officers can run events but can't delete the club or transfer ownership. Ownership can be transferred at any time.
Does it enforce our campus email domain?
Yes. Set the allowed email domains for your university (e.g. ung.edu) and members from other domains are rejected at check-in — no more fake or ineligible sign-ins.
Is Attendance-HQ FERPA-compliant?
Attendance-HQ is designed with FERPA in mind: minimum-necessary data collection, scoped roster access, encryption in transit and at rest, and a 730-day retention window. See our Privacy page and DPA doc.
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